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Automated fire systems (AFS) are now present at many production facilities and organizations. The mandatory package of documents of the person responsible for fire safety includes various logs, but sometimes experts doubt the correctness of their maintenance. The article gives Additional materials- you can download a free sample audit log fire alarm and a number of others.
Legislation obliges not only the installation of fire-fighting equipment in some enterprises, but also regularly checking its performance and reflecting the results in several reporting acts. Therefore, the question of where to download a free sample fire alarm inspection log is quite relevant.
This is quite logical, because a fire extinguishing agent, designed to ensure the safety of equipment and people, must work without failures. Its operation must be carried out according to certain rules, and its condition must be periodically examined. Even automatic systems need repair, as any equipment can fail.
Types of reporting documentation and their samples
The facility must have fire alarm maintenance logs:
- APS checks (performance monitoring);
- accounting for APS activation;
- checking the panic button (TPB), if available;
- fire alarm maintenance log, accounting Maintenance and repairs.
This documentation is filled out in a certain way, according to a sample. The examinations are carried out strictly according to schedule, and their results are recorded in writing.
Frequency of control activities
Automation can also have manufacturing deficiencies, so inspection of the APS should be carried out immediately after installation and then at intervals once a quarter. To monitor the performance of the equipment, a licensed specialist is invited to draw up a corresponding report. This document can be made as an appendix to the performance monitoring document, the form of which is simple: the date of the examination must be indicated, the data of the responsible person, the results, data on troubleshooting (if any) are indicated.
Fire alarm maintenance log: filling rules
A sample fire alarm maintenance log is important for every organization where it is installed. Recommended details:
- type of instalation;
- date of its installation;
- an object;
- maintenance date;
- type of maintenance, repair;
- description of technical condition;
- position and signature of the employee who carried out the maintenance or repair;
- signature of the person responsible for the operation of the installation.
What to do if an alarm occurs
Below is another example: a fire alarm log. The header here is the same as in the previous reporting document, but the essence of what happened must be indicated:
- date of the incident;
- response time;
- established cause;
- time of transmission of all information to the Ministry of Emergency Situations;
- position and signature of the person responsible.
Testing the Panic Button
This device is also subject to regular inspection - we will show another example: the fire alarm button inspection log; this is also completed by the responsible person. Often, such means are installed even in enterprises where there is a security organization, for reliability. The details are the same as in the APS survey document.
Inspection activities by Gospozhnadzor are carried out regularly, and the absence necessary documents faces serious fines. Decree No. 61 “On the fire safety regime” obliges all these samples and documents to be available. All details of the reporting documents are not named there, but they follow from the logic of the normative act.
All enterprises must comply with safety rules approved by the Federal Law "On fire safety" dated November 18, 1994 No. 69-FZ and Federal Law " Technical regulations on fire safety requirements" dated July 22, 2008 No. 123-FZ.
And according to Art. 61 of the Decree of the Government of the Russian Federation No. 390 of April 25, 2012 “On the fire safety regime”, the head of the organization is obliged to ensure that the alarm system is in good condition and organize quarterly checks of its performance. He must also be responsible for the correct operation of the fire protection device and for maintaining special documents.
Fire Alarm Maintenance Log
This section provides a sample fire alarm maintenance log.
The APS maintenance log (its form can be arbitrary) is mandatory document for all enterprises in whose premises these devices are installed.
If the responsible employee notices the devices, he is obliged to enter information about this in the document. It contains the following data:
- date of detection of the problem;
- external manifestations of malfunction;
- identified causes of malfunction;
- work performed to eliminate the problem;
- Full name and position of the specialist who eliminated the malfunction.
APS check log
As we noted above, once a quarter (clause 61 of the Government of the Russian Federation No. 390), the APS should be checked. As a rule, an employee of a specialized organization with a license is hired for this purpose. He tests the system. Its presence is especially important when checking the functionality of the device after installation. The information received is entered into a special document.
We invite you to download a free sample fire alarm inspection log on our website.
Alarm system activation log
Sample: fire alarm log
When a fire is detected at the primary stage (smoke appears), an alarm is triggered. In this case, the specialist responsible for the operation of the device must open the door of the alarm control panel, turn off the alarm button and the sound reset button. After this, he is obliged to report the event of the device to the fire department and the head of the enterprise, and also inspect the premises.
Sometimes the alarm is triggered falsely. In the event of a malfunction, the specialist is obliged to report this to the APS mechanics and the manager. In any case, it is necessary to make a record in the document about the operation of the system. The alarm log is mandatory for the enterprise and is checked quite often by Gospezhnadzor employees.
Panic Button Test Log
To eliminate malfunctions, you should check the operation of the fire button and keep a special log of such checks. Sample alarm button test log:
The button is designed to prevent fires by transmitting an alarm signal and calling firefighters.
The functionality of the button is subject to periodic inspection with a mandatory mark in a separate document. It states:
- verification time;
- Full name of the operator who received control signal when checking its performance;
- result of checking.
What are the consequences of not having documents?
Employees of the State Fire Safety Inspectorate will certainly be interested in the presence of these documents at the enterprise, because their absence is a serious violation for which Art. 20.4 of the Code of Administrative Offenses of the Russian Federation provides for administrative liability. The official responsible for fire safety in the organization, as well as the enterprise itself, may be subject to punishment in the form of a warning or a fine. Depending on the circumstances of the case, the fine varies from 6,000 to 15,000 and from 150,000 to 200,000 rubles, respectively.
The APS must be checked immediately after installation, and then once a quarter. Testing is carried out by a licensed organization, and its results are recorded in writing. Its form is very simple: date of completion, details of the person in charge and the result of the check. If there are no comments, then the fourth column “signature of the person who eliminated the malfunction” is not filled in.
Download a free sample fire alarm inspection log
Fire alarm maintenance log
The manager is obliged to ensure the working condition of the APS in accordance with Art. 61 Decree of the Government of the Russian Federation No. 390 dated April 25, 2012. For this purpose, in addition to checking the equipment, its maintenance is carried out regularly. The goal is to identify and resolve problems in a timely manner. As with testing, you need to keep a ledger. Sample maintenance log PPR fire department alarms you will find below.
The requirement for its presence is mandatory, but the law does not establish a unified form; the main thing is to reflect the following in it:
- time and date of detection;
- signs of a problem;
- established reasons;
- remedial actions;
- data of the person who eliminated.
Sample Fire Alarm Maintenance Log
Makes entries in the book responsible person, whose main responsibilities are to monitor the health of the installation and maintain documentation.
What to do if the installation works
Strange as it may seem, the installation often triggers falsely - there is no fire. Of course, before making such an entry, you should make sure that there is no fire. Then return the system to its original position and start filling out the documents. As an example, we provide a sample fire alarm log.
When smoke or fire is detected, first of all call rescuers and evacuate people. And then, if the situation allows, use fire extinguishing means, but without unnecessary risk to health and life.
Alarm button
Often, enterprises install so-called panic buttons, by pressing which a rapid response team is called. Such signal points are installed in schools, pharmacies, shops and manufacturing enterprises, even where there is its own security checkpoint. Regular “security guards” are limited in the means they use and often cannot stop criminal actions, so they call for help.
The function of the button must be checked daily. To do this, an employee of the organization contacts an employee of the security company's console, and only after that a check is carried out. If you do the opposite, you will get a false call. The test results are recorded.
Sample alarm button test log
Responsibility for improper record keeping
Responsibility for violation of fire safety requirements is constantly increasing, including for the absence or ignorance of the books listed in the article. So, article 20.4. The Code of Administrative Offenses of the Russian Federation provides for sanctions for officials from 6,000 to 15,000 rubles, but legal entities they will pay more significantly: from 150,000 to 200,000 rubles. Not released and individual entrepreneurs: their liability will be from 20,000 to 30,000 rubles.
